Move many Articles onto a Document Profile at once
New 7.12
Bring a whole folder's worth of older Articles into your team's structure in one go, instead of opening them one by one. Select them, pick the Document Profile, and Nodinite wraps every Article's text in the shared header, sections, and footer.
- ✅ Move dozens of Articles onto a Document Profile in one run
- ✅ See exactly which Articles changed, and why any were left alone
- ✅ Restore any single Article afterwards, because a revision is saved first
When you need this
Your team has agreed on a Document Profile, and many Articles in the knowledge base were written before that and still look different. Moving them one at a time with Move an existing Article onto a Document Profile would take all day.
What you need
- Edit access to the Articles, through your Role.
- The Document Profile your team uses (see Give every Article the same structure).
Do it
The whole run at a glance:
Nothing changes until you confirm. Each Article gets a revision first, so you can restore it from its History card.
- Open Repository > All Articles, and tick the Articles you want to move.
- Click With Selected and choose Apply Document Profile.
The number counts the selected Articles it applies to. - Read the red warning: each Article's text becomes the Main Body, and there is no bulk undo.
- In Document Profile to apply, pick your team's profile.
- Check the list and each Article's current Document Profile. To add more, untick Only the selected Articles and tick them.
- Tick I understand that … Articles will follow …, and that there is no bulk undo, then click Apply to … Articles.
Apply to … Articles stays disabled until you tick the confirmation.
What you'll see
A summary lists the Articles that now follow the profile, with the profile they had before, and the ones left Unchanged, with the reason.
An Article that already follows the profile is left unchanged.
or deleted?"} Q2{"Already follows
this profile?"} Q3{"Has a section name
not in the profile?"} Rev["fa:fa-clock-rotate-left Revision saved first"] Done["fa:fa-circle-check Now follows the profile"] Same["fa:fa-equals Unchanged
nothing to do"] Refused["fa:fa-ban Unchanged
refused, with the reason"] Start --> Q1 Q1 -->|"Yes"| Refused Q1 -->|"No"| Q2 Q2 -->|"Yes"| Same Q2 -->|"No"| Q3 Q3 -->|"Yes"| Refused Q3 -->|"No"| Rev Rev --> Done style Start fill:#2678BD style Rev fill:#3F827B style Done fill:#93d16d style Same fill:#2678BD style Refused fill:#FFD525
Where each Article ends up in the summary. Green: moved. Yellow: refused, and the summary says why. Blue: already followed the Document Profile.
Open any of them: your original text is in the Main Body.
If it doesn't work
- An Article was refused: it has a section whose name isn't in the new profile. Open it and move that text yourself, as in Move an existing Article onto a Document Profile.
- Shipped or deleted Articles are refused: Articles shipped by Nodinite, and deleted Articles, are never changed.
- Want an Article back the way it was? Open it, and restore the earlier revision from its History card.
- Still stuck? See Support.